How to send Auto BCC emails in Outlook 2016/2013/2010?

Auto BCC is the missing piece of jigsaw from Outlook 2010,2013 and 2016 standard features

Speaking of CC and auto BCC in Outlook, it reminds me some Ron Popeil’s Rotisserie & BBQ TV infomercial of Set it and forget it! This slogan is a famous infomercial tagline across the U.S. When an employee sends out an e-mail message, there are a dozen of other people besides recipient need to be informed of the matter. It is a bit annoying and difficult to remember all the names and their e-mail addresses to put down on CC field and BCC field under certain circumstances. What if there is a tool through which we can create rules which respectively list all BCC and CC recipients plus filtering keywords in fields such as subject, To:, sender account, Sent On Behalf Of, and attachment file name? Then, our life on CC and BCC jobs will be a lot easier because we can Set it and forget it!

Outlook’s Rules and Alerts

auto bcc outlook 2016/2019

We all know Outlook’s Rules and Alerts is useful in filtering conditions, actions and exceptions we want and do not want Outlook to do about incoming and outgoing e-mail messages. However, filtering conditions are limited that only allows filtering keywords in subject, recipient’s address, sender account in Select condition(s) and Select exception(s) lists.
auto bcc outlook 2010
Yet, most importantly, on Select actions(s) list, the BCC is not a selection.

Alternatives to do the jobs – Auto BCC Outlook 2016 (free and paid solutions)

Generally, there are 3 ways to do auto BCC  in Outlook. One is through VBA coding auto BCC tool software, and mail account’s forward listing in mail server:

    • VBA coding: On Slipstick System, a famous Outlook-related website, there is page teaching you how to create VBA code to run this task. However, not all users are good at programming. So, if you enjoy VBA Auto BCC rule coding DIY, here is your playground.
    • Auto BCC for Outlook software: From Googling or from the bottom of VBA coding tutorial above, you will find lots of auto blind carbon copy utility software doing the same task. I just pick one from Google and one from Slipstick’s list:
      • Power Toys for Outook –  This Outlook add-in provides some features Outlook does not have or extends some Outlook features to certain extends. Its ABCC (Auto-BCC) filters out outgoing mails containing strings matched in fields of From, To, Subject, Body, Attachment name and sends BCC to a predefined list of e-mail addresses.
        Power Toys for Outlook interface
        Auto BCC Outlook settings

        For each field, there are several operands such as not set, equals, not equals, contains one of, contains none of to better define filtering rules. Yet, there is a log winodw displaying what e-mail messages have been BCC’d by Auto-BCC for future reference. Overall, this is a simple and straight-forward tool that saves us time from spending time to configure complicated rules and conditions.
        Also, you can download Power Toys for Outlook to try other useful features including Google Gmail Notification as well as exporting Outlook contact, appointments and tasks into standard vcard, ics and Excel sheet.

      • Auto BCC/CC for Microsoft Outlook 2016, 2013-2007 by Ablebits (NOT free)- Other than what Outlook’s Rules and Alerts provides, additional fields of CC:, Sent On Behalf Of and attachment file name are used to filter out targeting matching e-mail messages. GUI of this add-in is simple and easy to use. All you do is to create rules by clicking on New rule button. Yet, you can define the rule with Conditions tab or its counterpart on Exceptions tab.
        If you click on the Gear button of Option, you can import and export rules for backup and sharing purposes: the settings are more complex than PTO if you don’t need so many options.
      • Kutools for Outlook’s Auto CC / BCC utility by ExtendOffice – This add-in is similar to Ablebits’s Auto BCC/CC for Microsoft Outlook 2013 but you are able to filter keywords in mail’s body, but cannot filter Sent On Behalf Of field. Rule creation is also similar to Ablebits’s:Likewise, Kutools for Outlook’s Auto CC / BCC utility by ExtendOffice also has Import and Export for sharing and backup purposes:

  • CC recipient list in account profile of a mail server – This method goes beyond Outlook’s scope, but it does the job if you want to blind BCC selected e-mail account’s all outgoing e-mail messages to e-mail accounts listed in this area. For example, EVO Mail Server has a Automatic Carbon Copy Forwarding list that will forward original context of every e-mail message to whatever e-mail accounts specified in the list.In other words, the forwarded e-mail messages in the listed recipient’s INBOX will look exactly as what they appear in the e-mail account’s SENT folder. Yet, the real recipients in TO: field will not know the e-mail messages were being forwarded to others.

Leave a Reply